Executive Assistant to the CEO

About Subject Matter

Subject Matter is a multifaceted creative advocacy firm; collaboration is integral to our success. Our full team comprises of experienced strategists, writers, media relations pros, designers, advertising experts, filmmakers, and lobbyists. We call what we do Creative Advocacy. We help our clients shape the message environment, move public opinion, and enhance and defend their reputation. By unifying communications and government relations, we spur action — in Washington, on Main Street and everywhere in between.

Position Summary

We are looking for an Executive Assistant to support the Chief Executive Officer (CEO) of the agency. This position will require excellent organization, communication, and interpersonal skills.

Responsibilities Include:

 Administrative:

  • Manage the appointment calendar of the CEO.
  • Manage the expense reporting for the CEO and ad hoc support for Operations Team.
  • Proof-read company documents.
  • Reserve travel arrangements.
  • Support operations team in scheduling firm-wide events and activities.

Project and Relationship Management:

  • Coordinate the creation and review of agendas and relevant materials for key staff strategy sessions, firm-wide meetings, and internal communications.
  • Act as a facilitator for internal and external meetings by greeting priority guests and promoting the timely start and end to scheduled meetings.
  • Work with relevant departments to prepare briefing information for the CEO before external or internal meetings and ensure required next steps are scheduled and completed.
  • Support key office initiatives such as employee engagement trainings, company events and all-staff meetings, as needed.
  • Collaborate with all departments to facilitate timely and productive engagement with the CEO and Partner executive team.

About You:

  • At least two years of relevant administrative support experience
  • Ability to multi-task in a fast-paced environment while keeping a professional demeanor
  • Exceptional verbal and listening communication skills
  • Outstanding writing and editing skills
  • Adept at project and process management
  • Proficient in Microsoft Office suite of products
  • Able to manage multiple projects and deliverables simultaneously
  • A positive, professional and “can do” attitude
  • Must be able to work both independently and collaboratively
  • Desire and ability to take on increased responsibility as position evolves
  • As this role supports a key member of the Executive Team, there may be occasional assistance required outside of regular work hours, such as weekends

To be considered for this full-time position, please submit your resume and optional cover letter by e-mail to Haleema Ali, HR Manager at [email protected] and specify the job title (Executive Assistant) in the subject line of the e-mail.

Subject Matter is an equal opportunity employer that encourages people of all backgrounds, genders, ethnicities, abilities, and sexual orientations to apply. We are committed to being an inclusive place to work, while maintaining a workforce that represents the communities we serve.

 

 

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