Receptionist & Office Coordinator

SUBJECT MATTER is seeking a full-time Receptionist and Office Coordinator to support the basic functions of front-line office support and management. This position will require excellent organization, communication and interpersonal skills.

Subject Matter is a multifaceted, creative advocacy firm serving key governmental agencies as well as some of the nation’s best known commercial and non-profit organizations. The culture of Subject Matter is fed by creativity, depth, energy and speed, and we’re looking for someone who will thrive in this environment.

Responsibilities:

Receptionist:
• Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward telephone calls
• Oversee scheduling and calendar maintenance for conference rooms
• Receive, sort and deliver daily mail

Office Operations:
• Order and maintain inventory of office and kitchen supplies
• Manage front office space, including coordination of vendors for the upkeep of equipment
• Meeting and event coordination
• Manage office security system
• Track all IT requests, managing the coordination between IT consultant and employees
• Purchase IT equipment to support IT needs

Staff Support:
• Draft staff correspondence about events and office announcements
• Act as a first point of contact to problem solve staff questions and issues
• Maintain communication of client and employee updates through our regular announcement process
• Order business cards

Applicants Should Have:
• Outstanding verbal and listening communication skills
• Ability to multi-task in a fast-paced environment while keeping a professional demeanor
• Strong skills with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Able to manage multiple priorities simultaneously
• A positive, professional and “can do” attitude
• Flexible, adaptive and eager
• Organized and neat

To be considered for this full-time position, please submit your resume and optional cover letter below AND by e-mail to Brittany Geiling, Chief of Staff at careers@teamsubjectmatter.com and specify the job title (Receptionist and Office Coordinator) in the subject line of the e-mail.

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